![]() In the Common Tasks pane, you can establish roles, add new tools, send messages, and so forth. As you can see from Figure 6.3, you have your workspace members located within a pane on the right, where you can easily add more members to the workspace or chat with existing members. Working within Your WorkspaceĪ Groove workspace is intuitive and well designed. You now have a new toolbar called GWS in the window's taskbar that let's you choose a workspace without running the Groove Launchbar. In the dialog, browse to Documents, GWS, and then click OK. Right-click the taskbar and choose in the context menu Toolbars, New Toolbar. Automatically, a shortcut will appear.Ĭontinue doing so for all workspaces you want to have access to. Select one workspace and drag it to the folder you just created. In your GWS folder, you might create additional folders to classify your workspaces. Select the Start orb and go to your Documents folder.Ĭreate a folder and call it GWS (for Groove workspaces), or something of your choosing. Laurent Kempé, in his blog at, provides some advice about how to launch a workspace faster than using the Groove Launchbar (upgraded here for Vista): The size is on the General tab.Ĭhoosing your workspace type. To view the size of a workspace, just right-click the workspace from the Launchbar and choose Properties. Beyond 2GB and Groove will not even be able to include new invitees to your workspace. Although no specific size restriction applies to workspaces, it is recommended that you limit your size to 2GB or less. Note - Because the added documents and such within a workspace are not kept on a server, usually, but within each person's workspace so that he or she can work on individual pieces when not able to connect to a Groove server, that workspace might grow quite large over time. You can also find other workspaces that you might have saved as templates and use those, with the tools already in place. You can create one specifically for this purpose and not have to have the Files and Discussion tool in your initial workspace. Suppose, for example, you just want a workspace for playing chess (yes, an option). This custom type let's you choose the initial set of tools within the workspace. When it is up and running, you can make configuration changes. This is the quickest way to create a functioning workspace. This type let's you work with a Files tool and a Discussion tool. If you choose this option, you can select an existing folder for sharing, or create a new folder that can be automatically placed on your desktop (or wherever you choose). A file-sharing workspace will appear in your Launchbar under its own heading, to make these workspaces easier to find and sort. This type let's you share the contents of a folder with all computers that you hold a Groove account on or with other users you invite. You will be presented with the option to create one of three types of workspaces, as shown in Figure 6.2:įile Sharing. Or, select the File menu and choose New – Workspace. From the Launchbar, you just click the New Workspace link at the top. There are different ways to create a new workspace. This action stacks both the workspace and contact portions together. To alter the appearance of your Launchbar, select the Options menu and turn off Tabbed View. You'll notice that you have two tabs, one for Workspaces and one for Contacts. You can find everything you need to get started with Groove on the Launchbar. This chapter explains how to use your Groove client and what else your Groove structure can be used for, and finishes the discussion about Groove with a solid explanation of how to use the Groove client. However, there are branches that come off of the base we've given you. For most Groove setups, you are complete. In the event you need these servers in-house, you should have no difficulty establishing your server base, ensuring network functionality (by opening the correct ports through firewalls and so forth), or maintaining a connection between your Groove environment and your Active Directory (AD) environment, which are distinct. In the previous two chapters, we discussed the installation and configuration of your Groove Manager, Relay, and Data Bridge servers. There are usually three sides to every deployment: the installation, the configuration, and the client. The Ten Habits of Highly Successful Groovers
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